Category Archives: Organization Skills

7 Reasons to Organize an Event

2016_09_10-organization

Three weeks ago (On Sep 4, 2016), there was an unique event in Mongolia: 20th International Steppe Marathon.

What made this unique was that, unlike other marathon taking place on the city road, this happened literally on the vast Mongolian Steppe. Also, another unique thing was awards: In several distance categories (3km, 5km, 10km, half and 100km!!), winners get something not so typical to marathon event: Camel, horse, sheep, etc.

This time, around 2,500 people participated, and I was one of them who ran 10km. Running on the Steppe for long time was such an interesting experience. Besides, there were some side events: Japanese idles cheer-up, different types of performance, and “Steppe Party” to enjoy Mongolian food and drinks after marathon. So I would say I enjoyed this as a participant.

On the other hand, however, I had another face in terms of this big event: I was one of the organizers who had prepared for this since 4 months ago. In short, being a participant was easy and enjoyable (you just need to pay and join) whereas being an organizer was very time consuming and not always enjoyable.

So why being an organizer? Let me share 7 reasons in this post. Continue reading

Take over the work

Beginning something new is always the most difficult time, and later on one gets used to it in: job, study, sports, hobby, you name it.

Having been a ski instructor for beginners class, I saw many kids suffering from having to wake up every time they fall. However, after learning how to ski, they realize that there is no such a pain. Rather, they will keep enjoying and learning to ski.

When I started working at Japanese school in NY 3 years ago, also it was the difficult time given it was during the semester, that is, I could not organize my class from the beginning and I had to catch up with what was going on in the classroom (how my predecessor, who had already gone, used to organize the class)

Along the same line, I am back in the difficult moment to manage, because my predecessor who worked in the same areas had gone 6 months ago and can not ask anything. Fortunately, however, my boss had all the e-mails of the predecessor (more than 10,000 messages) and decided to read everything. At first, when I started reading, I was wondering if I would waste my time. But it turned so useful because the more I read e-mails, the more in-depth knowledge I could gain in regard to what was going in on in the areas.

There is no such as thing as a permanent job post and I know that one day I will leave from this job, so that I am going to organize all my e-mails in the files in order for my future successors to alleviate the pain I had. I also want my future predecessor to do the same.

Although the beginning is very difficult, it will be manageable as one suffers from the difficulty.

The conclusion: The point of taking over the work is e-mail. And, as always, viva challenge and learning!